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PRIVACY POLICY

Last updated: February the 8th, 2026

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Associazione Culturale Quindici19 ETS respects your privacy and is committed to protecting your personal data in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) and applicable Italian data protection laws.

This Privacy Policy explains how we collect, use, and protect personal data when you interact with our website and participate in our activities.

The Data Controller is:
Associazione Culturale Quindici19 ETS
Email: info@quindici19.com
Website: https://www.quindici19.com

 

What Data We Collect

We collect only the personal data necessary to organise and manage our cultural, educational, and community activities.

Depending on the context, this may include:

  • Name and surname

  • Gender

  • Country of origin/nationality

  • Email address and contact details

  • Date and place of birth (when required)

  • Passport or identity document data (only when requested for participation in specific projects, residencies, or international activities)

  • Passport photographs or scanned documents (if required)

  • Application materials (CVs, motivation letters, biographies)

  • Payment information (only when required)

  • Technical website data (in anonymous or aggregated form)

We collect identity documents only when strictly necessary and in compliance with legal and organisational requirements.

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Why We Process Your Data

We process personal data exclusively for institutional and non-commercial purposes, including:

  • Managing registrations and participation in projects, events, and programs

  • Evaluating applications and selections

  • Complying with legal and administrative obligations

  • Organising international mobility and residency activities

  • Communicating with participants and partners

  • Sending newsletters (with explicit consent)

  • Ensuring website security and functionality

We do not use personal data for commercial profiling, advertising, or marketing.

 

Legal Basis for Processing

We process personal data on the basis of:

  • Your consent

  • The performance of a contract or participation agreement

  • Legal obligations

  • Our legitimate interest as a non-profit cultural organisation

 

Cookies and Website Tracking

Our website uses only technical and functional cookies necessary for its operation. We do not use profiling, advertising, or behavioural tracking cookies. Any analytical data are collected in anonymous or aggregated form.

 

Data Sharing

We do not sell, rent, or trade personal data.

Data may be shared only with:

  • Technical service providers (hosting, email, website maintenance)

  • Project partners, when necessary for specific activities

  • Public authorities, when required by law

All third parties operate under data protection agreements compliant with GDPR.

 

Data Retention

We retain personal data only for as long as necessary for the purposes for which they were collected:

  • Participation and project data: up to 24 months after completion

  • Application data: up to 6 months after selection (unless extended with consent)

  • Identity documents: only for the period strictly required for administrative or legal purposes

  • Financial data: according to legal retention obligations

  • Newsletter data: until consent is withdrawn

After these periods, data are securely deleted or anonymised.

 

Data Security

We adopt appropriate technical and organisational measures to protect personal data, including:

  • Restricted and role-based access

  • Secure digital storage

  • Encrypted systems where applicable

  • Regular security reviews

Only authorised personnel may access personal data.

 

Your Rights

Under GDPR, you have the right to:

  • Access your personal data

  • Request correction or update

  • Request deletion

  • Restrict or object to processing

  • Withdraw consent at any time

  • Request data portability

 

You may exercise your rights by contacting:
info@quindici19.com

We will respond within the time limits set by law.

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Complaints

If you believe your data have been processed unlawfully, you may lodge a complaint with the Italian Data Protection Authority (Garante per la Protezione dei Dati Personali).

Changes to This Policy

We may update this Privacy Policy from time to time. The most recent version will always be published on our website.

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